Plan International's Career and Recruitment OfferJob title : Admin and Logistics Officer - KCCJob Location : BauchiDeadline : June 2, 2021Quick Recommended Links Jobs by Location Job by industries Role PurposeThe purpose of this role is to provide administrative and logistical support for the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.The post holder will be supervised by the Admin Coordinator and expected to work very closely with other members of the Country office and field offices.Dimensions of the RoleCommunicates within Plan International Nigeria and externally with vendors, service providers, consultants etc.The post holder will contribute to the effective administration and logistics management in the Country office and give support to the field office where necessary.AccountabilitiesEnsure timely welcome services, hotel and flights bookings and other support services for staff and visitorsPrepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the officeSupport the planning and organization of meetings and workshopsMaintain vehicle and Generator maintenance logEnsure that vehicles and generators are in good conditions and liaise with the Admin Coordinator about necessary repairs and improvements as necessaryArrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.Ensures that the SAP system is used to capture all necessary activities as required.Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehiclesCoordinate logistics and procurement operations – Selection of vendors/suppliersPrepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedulePrepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely mannerEnsure compliance with Plan International logistics standards and regulationsEnsure appropriate request for quotation is placed and correct quotations received for processingResponsible for purchase order creation and maintenance in SAPStore Management using specified softwarePerform any other project related duties as specified by the Admin ManagerTechnical Expertise, Skills and KnowledgeEssential:A Degree in Business / Public Administration or related field.At least 3 years of experience working in administration and logistics generalist role in a related fieldExperience in use of SAPFluency in English with excellent writing and speaking skills is required.Excellent and demonstrable experience in procurement processes and logistics management.Demonstrable experience in office management and staff coordination.Excellent writing and speaking in English languageKnowledge and understanding of Nigeria’s policy environmentHighly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coachingCapacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.Experience with Microsoft Word, Excel, Power Point and Outlook
