Admin Assistant | 3 Years Of Experience

Admin Assistant | 3 Years Of Experience

Zybo Management Resources




Admin Assistant | 3 Years Of Experience


Details of the offer

Requirements:Must be fluent in English, Igbo and pidgin Must be highly skilled in computer and administrative duties
Must be a resident of Enugu
Qualifications: WAEC, OND, HND, BSC Responsibilities:-Answer and direct phone calls
Organize and schedule meetings and appointments -Maintain contact lists -Produce and distribute correspondence memos, letters, faxes and forms -Assist in the preparation of regularly scheduled reports- Develop and maintain a filing system -Order Office supplies
Book travel arrangements
Submit and reconcile expense reports- Provide general support to visitors -Provide information by answering questions and requests -Take dictation
Research and creates presentations -Generate reports
Handle multiple projects- Prepare and monitor invoices -Develop administrative staff by providing information, educational opportunities and experiential growth opportunities- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies -Contribute to team effort by accomplishing related results as needed -Carry out administrative duties such as filing, typing, copying, binding, scanning etc. -Organize travel arrangements for senior managers -Write letters and emails on behalf of other Office staff -Book conference calls, rooms, taxis, couriers, hotels etc. - Cover the reception desk when required -Maintain computer and manual filing systems
Handle sensitive information in a confidential manner- Take accurate minutes of meetings -Coordinate Office procedures -Reply to email, telephone or face to face enquiries -Develop and update administrative systems to make them more efficient -Resolve administrative problems -Receive, sort and distribute the mail -Answer telephone calls and pass them on
Manage staff appointments- Oversee and supervise the work of junior staff
Maintain up-to-date employee holiday records- Coordinate repairs to Office equipment- Greet and assist visitors to the Office
Photocopy and print out documents on behalf of other colleagues Requirements: -Proven admin or assistant experience- Knowledge of Office management systems and procedures -Excellent time management skills and ability to multi-task and prioritize work - Attention to detail and problem solving skills -Excellent written and verbal communication skills
Strong organizational and planning skills- Proficient in MS Office
At least 7 years of experience in the field or in a related area
High school diploma or equivalent; college degree preferred
Administrative- Assistant top skills & proficiencies:
Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Analysis -Professionalism
Problem Solving
Supply- Management
Inventory Control
Verbal Communication
Office Administration -Procedures
Typing Skills- Attention to Detail -Accuracy
Multitask -Telephone Skills -Teamwork -Discretion and Judgment
Benefits:-Social activities organised by the company Salary insurance- Medical insurance -Free medical test
Incentives -International training

Salario: Negotiable

Source: Jobomas



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