Executive Assistant

Alan & Grant, is a Human Resources and Business Advisory firm. By combining creative and strategic minds, we co-create relevant and impactful solutions to our clients. ...additionally, we are developing capabilities to create and manage a portfolio of HR & Enterprise Products aimed at enhancing employee performance, business agility and overall productivity
Job Title: Executive Assistant
Zip/Postal Code: 930
Location:Jos, Plateau
Industry: FMCG/Foods/Beverage
Job Brief
Responsible for providing comprehensive and proactive support to the MD on a wide range of complex, tactical and administrative tasks whilst prioritizing and taking personal responsibility for all activities to enhance effectiveness.

?Duties and Responsibilities
Create and manage the MD’s professional and personal calendar, schedule meetings, coordinate appointments and ensure notice is sent to all attendees on time.
Assist in the preparation of meetings and take minutes accurately.
Coordinate detailed business travel plans, itineraries and agendas, including flights, transportation, and lodgings for MD and senior management.
Conduct administrative tasks for the MD; prepare reports, memos, invoice letters, file and sort all corporate documents for the MD.
Serve as a bridge for smooth communication between the MD’s office and internal departments.
Review, sort and distribute incoming and outgoing calls, emails, and other correspondence with internal and external stakeholders
Create and store files using various software, including word processing, spreadsheets, databases, and presentation software.
Streamline processes for improved efficiency
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies