Job Summary
Providing efficient administrative support to the CEO as Executive Assistant and Executing HR transactional/administrative activities
Minimum Qualification:
Degree
Experience Level:
Mid level
Experience Length:
3 years
Job Description
Reporting Line
Head HR & Admin, Executive Director and the MD/CEO
Job Summary
Providing efficient administrative support to the CEO as Executive Assistant.
Executing HR transactional and administrative activities to provide functional support to the head of HR/Administration Department
Provide excellent, courteous Customer Service to company employees, deploying Active Listening, making appropriate inquiries, helping to resolve issues, and deploying resourcefulness in addressing employee needs.
Core Working Relationships
HR/Admin Team
Commercial Team
Technical Team
Production Team
Logistics/Procurement Team
Accounts/Finance Team
Management Team
Service Providers
Executive Assistant
Provide efficient/effective secretarial support and logistics to the CEO.
Maintain a comprehensive/accurate filing system in respect to the CEO’s correspondence.
Ensure smooth arrangements for CEO’s travel plans.
Attending of operational/staff meetings and taking accurate minutes of meetings
Liaise with Company lawyer, confirm Board of Directors meeting dates and make preparation for refreshments.
Preparation of reports and correspondences
House-Keeping
Compile and monitor daily and weekly cleaning schedules
Supervise the cleaners to ensure cleanliness for all facilities, equipment, instruments i.e. the admin block, factory, toilets, machinery etc.
Administrative
Ensure efficient and effective logistics support in terms of office provision and consumables.
Assist in supervising Guest House matters and ensure that all requests from the Guesthouses are promptly attended to.
Assist in providing administrative support for the Admin department, and generate periodic administrative reports as required.
Assist in liaising with service vendors and in monitoring the job contracted to them.
Coordinate arrangements for staff travels.
Access office mails and conducts internet research for information and data analysis when necessary.
Maintain a comprehensive and accurate filing system on Administrative matters.
Prepare expense and cash vouchers, and ensure that the Admin. The expense and Petty Cash Priority List is updated daily; with accurate periodic submission to Finance and management.
Assist with prompt payment of all utility bills i.e. PHCH, Telephone, and LAWMA etc.
Assist with keeping track of all routine vehicle reports, Diesel Generator reports and timely servicing and maintenance, purchase of parts, for company’s official and status vehicle.
Undertake additional tasks or projects as assigned by the Head of Department, or authorized officers.
Assist with compilation and submission of the monthly expatriate returns to the Nigerian Immigration Service.
Key Job Attributes
Generic
Digitally savvy
Powerpoint presentation proficiency
Strong organization skills and a problem-solving attitude
Results-driven with the ability to meet deadlines
Attention to details
Excellent Communication Skills (Verbal, written and listening)
Strong Interpersonal Skills
Team Spirit
Knowledge of flight and hotel booking/reservation
Technical
Knowledge of People Management
Proven knowledge of Office procedures
Proficiency with Microsoft Office Package
Knowledge of ERP Usage
Education & Experience
A first degree in Social Sciences or Arts
Minimum of 3 years of relevant work experience
Candidate must be a female.
