Alan & Grant - Our work is focused on creating innovative HR and Organizational Development Solutions aimed at Performance Improvement & Business Growth. We currently serve clients across various sectors of the Economy from locations in Jos, Port Harcourt and Lagos.
We are recruiting to fill the position below:
Job Title: Executive Assistant / Business Analyst
Zip/Postal Code: 100001
Location:Lagos
Job Type: Full Time
Industry: Education
Job Summary
The ideal candidate will be reporting directly to the Chief Executive Officer and the Chief Operating Officer, the Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks, and should be able to work independently with little or no supervision.
Responsibilities and Duties
Completes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Anticipates the executives’ needs and proactively brings together appropriate people and resources to support the executive in addressing these issues.
Completes critical aspects of deliverable's and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Represents the executives by welcoming visitors, answering questions and meeting requests directed to the executive office.
Assists in coordinating the agenda of senior management team meetings and all staff meetings.
Manages external contacts on behalf of the Senior Management; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
Improves quality organizational results by studying, evaluating, and re-designing processes; implementing changes.
Effectively handles Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.
Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.
Performs additional duties as assigned by both Chief Executive Officer and Chief Operating Officer
Manages the Company Library
