Executive Secretary

Requirements:We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executives schedule and assist them by performing a variety of administrative tasks.

You must be a quick professional with great time-management and multitasking abilities.
Your goal is to contribute to the efficiency of the overall business activities by ensuring all assigned administrative duties are carried on timely and efficiently.

Requirements:
- Proven experience as executive secretary
- Proficient in MS Office and back-office software (e.G. ERP)
- In depth knowledge of basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Bachelor's Degree in business administration or relative fieldResponsibilities:- Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assignedBenefits:Attractive salary and allowances

Salario: Negotiable