Finance & Administrative Assistant

Position Title:Finance and Administrative Assistant
Location:Country Office
Supervisor:Finance Manager (FM)
Basic Function:
Under the direction of the FM, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative, and logistical support services to the EpiC project.
Duties and responsibilities:
Provide support on the collection, review and feedback on monthly financial report submitted by the local partners.
Work with FM to prepare monthly project pipeline and disseminate to appropriate stakeholders.
Coordinate the arrangement of travel logistics for project staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
Handles all photocopying assignments, document filing, development and printing of photographs including reproduction of recorded videotapes for the project.
Assists the FM in the provision of logistic support for project workshops and trainings.
Assists the FM in the maintenance of an efficient filing and recording of financial and administrative files.
Provides day - to - day administrative and logistic support to the Project Director
Coordinates and serves as point of contact for all administrative and secretarial support services for the project (as relevant).
Records minutes of staff meetings and circulates same amongst project staff.
Assists with production of presentation materials for staff members.
Performs any other duties as assigned.