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Job Title: Finance and Operations Officer
Terms of Reference
Job Title: Finance and Operations Support Officer (FOSO) 2 Staff
Reporting to
Finance and Operations Officer (NE)
Organizational context
Role Purpose
The position will be responsible for supporting financial, operational and administrative management of Alert’s scope of work of an EU-funded consortium project led by Save the Children, to Support Early Recovery from Conflict and Resilience Building in Yobe and Borno States. One position is based in Damaturu with travel to implementation sites in Yobe State; and the other position is based in Maiduguri with travel to implementation sites in Borno states. The FOSO will ensure that all of Alert’s finance, operations and administration actions are compliant with donor and internal policies.
Key Responsibilities:
1. Financial management
Prepare fund requests for Alert office running costs and service providers in a timely manner
Review all staff activity and travel expenditure requests and advance retirements for processing
Support project managers in preparing partner budgets and fund requests
Maintain petty cash float
Provide capacity-building support and spot-check visits to partner organizations
Thoroughly review all partner financial reports and ensure collaboration with project manager for coherence between workplan and expenses reported
Prepare and submit monthly financial report and documents to the country office
Ensure value for money, transparency, and compliance in all expenditure and ensure that records are properly filed
2.Logistics
Prepare a project procurement plan for all equipment and assets
Ensure that all local procurement is conducted transparently and with adherence to Alert and donor policy. Conduct due diligence assessment of suppliers
Ensure update of Damaturu/Maiduguri office inventory and tagging of all assets
Organize logistics (transport, accommodation) for visitors to Yobe/Borno
3.Security
Participate in updating of the country security plan and ensure that Alert’s country security plan is adhered to by all staff in Yobe/Borno
Prepare SOP documents for each LGA in Yobe/ Borno where Alert is operational
Ensure necessary security equipment is procured and maintained
Attend INSO security meetings and share information with colleagues as needed
Conduct security briefings for visitors to Yobe/Borno
Ensure close monitoring of the political and security environment and communicate to colleagues as necessary.
Maintain office first aid box and hibernation kit
4.Human resources
Collect staff timesheets on a monthly basis
Support administrative management of staff & record-keeping (emergency contacts, insurance, etc.)
5. Other relevant tasks as required by the line manager
