ACTED has been committed since 1993, to immediate humanitarian relief to support those in urgent need and protect people's dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people's potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 37 countries towards 8.2 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 4,600 staff are dedicated to implementing and developing our projects.
In light of the displacement in the north-eastern part of Nigeria, ACTED has set up an office in Maiduguri to respond to the humanitarian needs. ACTED is, therefore, looking to fill the position below to support its mission in Maiduguri, Borno State:
Job Title: Finance Intern
Location: Borno
Core Functions / Responsibilities
To ensure a proper cash flow system within mission, the finance intern will take care of ACTED physical cash release and documentation of physical cash flow. Report functionally to the Deputy Finance Manager (Country level) and Finance Officer (Area level) and Cashier.
General Objectives
Respect and follow-up of ACTED financial procedures
Dealing with cash transfers and cash exchanges
Petty cash management
Cash flow follow-up (PRATIC)
Follow up of FLAT document for compliance and transparency of ACTED procedures
Every day: ensure of having daily exchange rates of currency
Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook
Payment: make payments for all items and services which have been approved by the CR
Assist in Safe & Cashbook checking at the end of each day, the cashbook and the safe should be checked and the balance should correspond Money Exchange Dealing: whenever needed to assist, change money for the cashbooks and register it in cashbook
Assist the Cashier/Finance Assistant at the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the Cashier and CFM;
Vouchers: assist in quality of vouchers should be checked by the Cashier ? Admin Assistant at the end of each month
Cashbook & SAGA: Assist when need in cashbook and SAGA as should be checked before closing the accounting month
Advances: Assist in follow up to ensure the clearance of all advances for the staff before paying the salary
Release international staff per diem/food allowances after the monthly attendance sheet signed by staff and approved by CFM or CR
Compile and file all project related financial, logistics, administrative, and program information in the designated project Compliance folder. During this time, the FLAT Compliance Assistant should ensure that all Compliance folders are duplicated (photocopied) regularly with any arrival of a new document.
Follow-up of the Compliance process at base level by ensuring the regular (fortnightly) transfer of the project(s) Compliance documentation to the capital office
