Job Summary
To provide a variety of management and professional support across the Organisation with an emphasis on facility management, ensuring compliance of regulatory bodies, logistic operations and budgetary control.
Minimum Qualification:
Degree
Experience Level:
Mid level
Experience Length:
5 years
Job Description
Facility Management
? Ensure that the facilities are operating as they should on a daily basis by completing and conducting proactive and reactive maintenance daily.
? Oversee renovation projects to improve efficiency or to meet regulations and environmental, health and security standards.
? Monitor and manage the major assets within the workplace to ensure maximum return on investment.
? Set up and improve processes that facilitate everyday operations—from maintenance requests to actual maintenance.
? Assist to manage inventory as well as warehouse, transportation and other logistics processes
? Assist to develop new strategies to streamline processes and reduce cost
Budgetory Control
? Oversee a multimillion naira spend whilst ensuring cost management/reduction.
? Development of business plans and operational plans annually tied to the Organisation’s strategic plan and the annual budget.
? Analyse financial information( e.g. revenues, expenditures and cash management) to ensure all operations are within budget
? Monitor inventory of office supplies and purchasing of new materials with attention to budgetary constraints.
? Monitor costs and expenses to assist in budget preparation and implementation.
? Ensure that projects/ development/ milestones/ goal are met and adhering to approved budgets.
Legal Advisory
? Act as a link between the Organisation and regulatory authorities, ensuring that products are manufactured and distributed in compliance with appropriate legislative bodies
? Keep up to date with changes in regulatory legislation and guidelines that might affect the Organisation.
? Provide legal and strategic advice to the Executive Management
? Ensure the security and accuracy of important corporate documents in the Organisation such as the Certificate of Incorporation
? Take charge of legal contracts drafting, reviewing, abstraction and documentation.
? Create draft contracts of agreement: non disclosure agreement, vendor agreement, employment contracts, etc.
? Develop strategies that ensures regulation compliance.
? Ensure that necessary regulatory documentations are completed and submitted to the necessary regulatory bodies.
? Ensure the organization is compliant with applicable health, building, and safety licensing and certification requirements.
? Keep each department informed of applicable regulations and what needs to be done to ensure the regulations are fully and properly followed
General Administration
? Carry out oversight functions on all departments to ensure 100% achievement of corporate plans and goals
? Define strategy and ensure execution of key inter-company priorities
? Develop strategies to improve overall quality and productivity
Required Skills/Abilities:
? Thorough understanding of, or ability to quickly learn, the office equipment, recordkeeping systems, facility management systems, regulatory compliance, management information systems, and related protocols used in the organization.
? Good understanding of best-practice strategies suitable for administrative duties
? Excellent verbal and written communication skills.
? Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
? Strong leadership and managerial skills.
? Excellent organizational skills and attention to detail.
? Excellent time management skills with proven ability to meet deadlines.
? Extremely proficient with Microsoft Office Suite or related software
Education
:
? Bachelors degree in Business Administration or related field required.
? Five years of experience in administration including three years in a supervisory/ managerial capacity, required
Profile:
• At least 10 years total working experience and minimum of 5 years in a senior management position.
• Experience in sales, marketing or operations in either Retail or FMCG, will be an added advantage.
• Experience negotiating and forming strategic partnerships; vendor relationships and regulatory bodies preferred.
• Proven people management skills particularly with team building and transformational leadership
Knowledge, Skills and Competency Requirements:
• Good knowledge and experience in Project Management to ensure successful delivery (on time, within budget, meeting agreed upon success criteria) to establish clear goals.
• Numerate, with good finance abilities and capable of managing budgets.
• Excellent negotiation and assertiveness.
• Strong forecasting and planning skills; able to correctly assess the needs of the Business.
• High interpersonal skills, a collaborative andflexible style.
• Excellent verbal and written communication skills
• Digital savviness – driving the use of digital and Microsoft office tools
• Excellent presentation and reporting abilities.
