ACTED has been committed since 1993, to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 37 countries towards 14 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects.
We are recruiting to fill the position below:
Job Title: HR / Admin Intern
Location:Borno
About the Job
This position will offer the intern an opportunity to understand what ACTED stands for, our operations, as well as to understand Humanitarian programming in Northeast Nigeria.
Working in the HR/Admin department, the intern will be able to learn how to plan and prioritize a work schedule in a fast-paced demanding work environment. The Intern will work with other team members in the HR/Admin department as well as program teams and should be able to develop good working relationships with all staff. A major part of the job responsibility will be to support the HR department in ACTED?s recruitment process including (review of CVs, scheduling of interviews, completion of documentation, etc), the person will also assist in ensuring documents are stored in an orderly manner. Other tasks will be assigned based on needs of the department.
Core Functions / Responsibilities
Under the direction of the HR/Admin Officer, the Intern will be responsible for the day to day support to the HR/Admin department specifically.
Learn ACTED Human resources policies, tools, and formats to undertake Administrative responsibilities.
Track job advert positing's
Enter all CVs received for each position into Database
Supporting the HR Officer for long listing, scanning CVs as directed.
Assist in scheduling tests and interviews with selected candidates
Compilation of all recruitment documentation from interviews and tests of candidates
Track office inventory and make request in time to ensure there is no stock out of office supplies
Support in filling of HR documentation
Filing of NHF, Health Insurance form, Time sheet, leave request and all staff document to their respective files.
Active calendar management
Assist in updating files, scanning of document and photocopy of pay-slip document, labeling of all staff files accordingly.
Assist in tracking international staff VOA and payments
Assist with onboarding and orientation of new hires
Tracking of leave request form, staff movement, time sheet, contract tracking
Support recruitment exercise including sorting, long and shortlisting of applications
Support in creation of new staff personal files
Updating the existing personal files, ensuring that they all have the necessary information
General organization of HR Office documents/paperwork
Maintain proper records of all correspondence.
Assist in procurement and distribution of monthly airtime by 30 of each month for new month distribution.
Prepare Word, Excel, and PowerPoint documents as and when needed
Supervision of Cleaners in the GH and Offices as directed.
Any other official duties assigned by the supervisor
