Job Description
Our client is a power solution provider.
Key Responsibilities
Recruitment
Handle the recruitment process, by receiving applications, conducting screening interviews for job applicants and internships, reviewing with the Branch Manager for continuation, coordinating with department heads for the interviews and evaluations, and attaining approval to recruit as per the manpower plan, to ensure proper selection of candidates suitable for the company's needs.
Performance Appraisal
Conduct performance appraisal and training needs assessment surveys and studies by distributing the appraisal form to all departments, retrieving the completed forms on due date, and updating the matrices accordingly, in order to monitor employees' progress and improve their efficiency and effectiveness at work.
Attendance
Monitor and control daily attendance, by checking presence and absence, and vacations taken, and updating all related reports, in order to ensure the employees’ abiding to the company policy.
Payroll
Prepare reports needed for monthly salaries, by collecting needed documents of attendance, overtimes, and benefits like bonuses, gifts, deductions, taxes, unpaid leaves, union dues, pension and medical assistance, and submitting to the HOD of Account and branch manager who will review and process payment of monthly payroll, and to ensure accurate amounts are transferred / paid out for the personnel.
Reports
Prepare periodic reports, by compiling necessary information from departments, and the HR system, for reports such as Employee Head Count, Overtime, Vacation balances, etc., to present the reports to HRM / Branch Manager for personnel status update.
Documents Issuance
Issue query, warnings, memos and salary certificates as deemed necessary, by coordinating with related department heads, and attaining approvals from Branch Manager, to register and update the employees' history of personnel requested records and policies applied relating to the employees' status.
Training Workshops
Contact training companies, based on training needs and requests from department heads, and meeting with some of these companies to check their ability to cover for our needs, to attain their public training plans and coordinate attendance based on attained approvals.
Keep Records
Maintain all hard and soft files of employees’ record, by updating the HR software system and employees' hard copy files, in order to have reference and historical register.
Training Process
Follow-up training process, as directed by the HR Manager / branch Manager, in the preparations of training programs, plans and progress, analyzing performance appraisal results, formulating training and development plans and programs based on them, following up with trainees’ progress, in order to ensure the proper development of company employees is taking place.
Support Services
Provide miscellaneous support services to the departments, by following up and confirming the authenticity of documents for staff financial assistance, ensuring archives are updated and maintained, and monitoring services such as reception and provisions distribution, to assure efficiency and smooth work flow for the departments.
Insurance Coverage
Follow up on registration of staff in the needed insurance coverage, by reviewing the coverage for Nigeria Social Insurance Trust Fund (NSITF), ensuring all staff are registered for the HMO medical insurance, to assure compliance with the company policy and preserve the rights of employees.
Cleaning Process
Direct housekeepers, by monitoring the cleaning process for all departments, canteen, toilets etc., and preparing a rotational cleaning schedule for housekeepers while implementing hourly/daily inspections, to ensure the highest standards of cleanliness are maintained.
Health and Safety Rules
Apply all health & safety rules agreed upon with management, by monitoring the implementation of health & safety procedures inside all departments, to ensure abidance and commitment to health and safety rules and regulations.
Requirements
Bachelor’s Degree
Minimum 3 years of relevant experience in Human Resources.
Additional training/certification may be advantageous.
Able to engage in meaningful negotiation and resolution.
Knowledge of employment legislation.
Excellent verbal and written communication skills.
Protecting the interests of all employees.
Full understanding of HR functions and best practices.
