Position: Humanitarian Affairs Officer / Pooled Fund Manager (TJO), P3
Job Opening Number: 20-Humanitarian Affairs-OCHA-137386-J – (X)
Location: Maiduguri, Borno
Employment type: Temporary Job Opening
Department / Office: Office for the Coordination of Humanitarian Affairs
Staffing Exercise: N/A
Org. Setting and Reporting
This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts.
OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
This temporary job opening is being advertised for the position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Nigeria, Maiduguri. The Humanitarian Affairs Officer/Pooled Fund Manager reports to the Humanitarian Affairs Officer/ Pooled Fund Manager P-4.
The Nigeria Humanitarian Fund will channel resources to support humanitarian assistance and will aim to increase the effectiveness of the humanitarian response by ensuring a timely and needs-based allocation of available resources. OCHA manages the Fund and performs its secretariat function through the Humanitarian Financing Unit (HFU).
Responsibilities
Under the overall guidance of the Head of Office and the oversight of the United Nations Humanitarian Coordinator (HC) and within delegated authority, the Humanitarian Affairs Officer/ Pooled Fund Manager, will be responsible for the following duties:
Under the supervision of the Humanitarian Affairs Officer/Pooled Fund Manager P-4, support and advise the Humanitarian Coordinator on the overall management of the Nigerian Humanitarian Fund (NHF) in coherence with the humanitarian context (i.e. priorities and critical needs) and work on all aspects of programming, allocations and monitoring.
Support the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA Operations and Advocacy Division (OAD), OCHA Funding Coordination Section (FCS), OCHA Administrative Services Branch (ASB).
Support and implement standardized policy in line with HQ guidance and decisions.
Manage and supervise Fund-related support staff.
Manage fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review and/or Advisory Boards, cluster or sector leads, humanitarian organizations, and OCHA).
Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress.
Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference. Field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities).
Ensure proper communication and support during the allocation process to all stakeholders.
Liaise with, and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response.
Advise the HC, recipient organizations and stakeholders on measures to mitigate foreseeable operational risks.
Ensure recipient organizations’ compliance with financial rules applicable to the Fund.
Ensure coordination and information exchange with humanitarian donors aiming to promote coordinated and complementary use of funds.
Monitoring, Reporting and Evaluation:
Ensure compliance with monitoring and reporting requirements in place for the Fund.
Systematically provide information on project status to the HoO and the HC, donors and relevant governing bodies of the Fund.
Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise.
Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections (FCS).
Analysis, Communications and Public Information:
Research, analyze and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources.
Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with FCS.
In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.).
Liaise with OCHA field offices and recipient organizations in order to disseminate full information on Fund activities.
Perform other duties as assigned by the OCHA Head of Office.
