Save the Children invests in childhood - every day, in times of crisis and for our future. In the United States and around the world, we give children a healthy start, the opportunity to learn and protection from harm. By transforming children's lives now, we change the course of their future and ours.
Job Title: Office Assistant
Ref: 2000024E
Location: Adikpo, Benue
Grade: 5
Contract Length: Fixed – Term
Child Safeguarding
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking / vetting process staff.
Role Purpose
To provide a high standard of hygiene and cleanliness throughout the Guest House, Office and provide needed office support.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
Scope of Role
Reports to: HR & Administration Coordinator
Key Areas of Accountability
Sweep and mop floors every day
Clean and tidy the rooms occupied by guest everyday
Always keep the guest seating tidy and clean
Perform laundry services to guest in the guest house once a week
Dispose dirt inside the waste basket and dustbin daily
Use cleaning solutions to remove stains and clean surfaces.
Mix various cleaning agents.
Clean windows, glass partitions, and mirrors, using soapy water or other cleaners, sponges, and squeegees.
Dust furniture and scrub surfaces clean.
Clean and service restrooms with mops and disinfectants every hour.
Identify and report possible repairs.
Support in movement of heavy furniture, equipment, and supplies.
Wash kitchen utensils and make sure the kitchen surface is always neat, clean and dry
Ensures no plates, cups or utensils are left over the night in the kitchen sink.
Remove cobwebs.
Sweep the compound and office surroundings once every week
Wet-wipe and polish all high-level shelves.
Wet-wipe window ledges.
Assist with photocopying and scanning of documents as directed.
Update stock bin cards as directed.
Assist to photocopy and scan documents are required.
Stay at the Front Desk to attend to visitors as directed.
Report any damage or fault noticed within the premises or on furniture, equipment and supplies to your Line Manager.
Undertake any other duties as may be required from time to time.
Always adhere to all company policies and procedure
Adhoc tasks as requested by Line Manager.
Ensure the Adikpo office is well equipped, has sufficient levels of supplies ( consumables, stationaries, equipment
Oversee the maintenance of the office premises and guesthouses, furniture, fittings and all equipment in a fully functioning state.
Ensure that meetings/workshop services provided to SC is efficient and effective
Oversee the equipment and inventory in accordance with SC Global policies and Guidelines. This includes safety/security and maintenance of equipment.
Behaviours(Values in Practice)
Accountability:
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks.
Integrity:
Honest, encourages openness and transparency; demonstrates highest levels of integrity
