Office Manager - Md Office

Company Description Our client is a forward-thinking maritime solutions company committed to empowering stakeholders through innovation, dedication, and technology. With a strong focus on excellence, the organization delivers cutting-edge solutions that enhance efficiency, safety, and sustainability across the maritime transportation value chain. Driven by a passionate and highly skilled team, the company consistently pushes industry boundaries and partners with clients to shape the future of maritime transportation through innovative and reliable services.

Job Description

Our client is seeking a dynamic and highly organized Office Manager to serve as the Managing Director's strategic partner and office lead. This pivotal role ensures the MD is fully prepared, optimally engaged, and supported across corporate, board, and external obligations.

The Office Manager will manage the MD's office end-to-end, coordinate priorities across multiple businesses, and translate strategy into execution.

Key Responsibilities

The successful candidate will be responsible for the following:

Act as a trusted advisor to the Managing Director (MD), providing strategic analysis, insights, and recommendations on key business and operational matters.

Proactively identify and assess risks, issues, and opportunities across the MD's portfolio, including core business activities, board responsibilities, and related ventures.

Support the MD in prioritizing competing demands and making informed, timely decisions.

Coordinate and oversee preparation for the MD's internal and external engagements.

Manage the day-to-day operations of the MD's office, ensuring efficiency and effective execution of priorities.

Lead executive coordination and stakeholder management to ensure clear communication and strong collaboration.

Manage information flow into and out of the MD's office, ensuring timely follow-through on directives, decisions, and commitments.

Provide support for the MD's roles on national agency boards and committees.

Provide functional leadership and guidance to the Executive Assistant (EA).

Handle highly sensitive and confidential information with the highest level of discretion, professionalism, and judgment.

Qualifications

Skills & Competencies

Strong strategic thinking, business acumen, and analytical capability

Excellent written, verbal, and presentation skills (PowerPoint/Slides)

Ability to synthesize complex information and deliver actionable insights

Strong project, stakeholder, and executive coordination skills

Executive presence, high emotional intelligence, discretion, and integrity

Proactive, solution-oriented, highly organized, and calm under pressure

Data analysis and reporting proficiency using Microsoft Office and related tools

Ability to lead initiatives, drive change, and collaborate effectively

Basic knowledge of the maritime industry is an advantage

Qualifications & Experience

Bachelor's degree in Business Administration, Management, or a related field

Minimum of 5 years' experience in executive office support, strategy, consulting, corporate planning, or PMO roles

Prior experience supporting a CEO/MD or Board-level executive

Exposure to board governance, regulators, or public sector agencies is desirable

MBA or equivalent advanced degree is an advantage

Background in maritime or other regulated industries preferred

Technologically savvy and willing to travel when required

Additional Information

The remuneration is competitive along with other benefits.

The Deadline for submission is March 30, ****. Interviews are on a rolling basis to this date. Only shortlisted candidates will be contacted.

Further assessments will be required.