Job Summary
Personal Assistant to a Partner at a leading commercial law firm in Lagos.
Minimum Qualification:
Degree
Experience Level:
Mid level
Experience Length:
7 years
Job Description
Personal Assistant to a Partner at a leading commercial law firm in Lagos. The Personal Assistant’s responsibilities will include, but are not limited to, providing superior administrative support when performing the following duties:
Managing the Partner’s calendar;
Proactively preparing correspondence in accordance with Firm standards;
Preparing electronic and hardcopy presentations and proposals and complete various other ad hoc projects;
Preparing expense reports, timesheets and related documentation;
Maintaining documents and controlling access to internal databases;
Researching, collecting, organising and distributing information for internal and external meetings;
Taking and transcribing minutes of internal and external meetings;
Coordinating executive seminars, meetings, business hospitality/entertainment and travel arrangements;
Liaising with organizations and overseas clients in responding to routine enquiries;
Maintaining and updating client database, contact information and key dates;
Filing, indexing, and cross-referencing correspondence and files (electronic and hard copy).
JOB SPECIFICATIONS AND REQUIREMENTS
Qualifications
Bachelor’s Degree (Required)
Master’s Degree (Preferred)
Relevant professional certifications or completion of a recognised secretarial program (Optional)
Experience
Minimum of 7 (seven) years’ work experience (Required)
Experience working with senior level executives or partners in a law firm or large company setting (Preferred)
Knowledge and Skills Requirements
Candidates must be highly skilled in the following areas:
Written and verbal communication
Superior grammar
Calendar management (Outlook, iCal and Google calendar)
Project management
Customer service (internal and external)
Knowledge of the Nigerian legal landscape
Stakeholder management and coordination
Research
Multi-tasking
Negotiation
Problem solving, listening and learning
Personnel and human resource management
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Teamwork
Maintaining commercial awareness
Accurate keyboarding, shorthand and speedwriting
General administration and document management (filing, note taking, drafting minutes, receiving, prioritizing and delivering messages, booking meetings)
Required Personality Traits
Strong work ethic
Resilience
Patience
Diplomacy
Integrity
Proactivity
Commitment to the values of the Firm
Flexibility/adaptability in the face of constantly changing needs and priorities
Ability to work well under significant pressure with close attention to detail
COMPENSATION AND BENEFITS
Salary (commensurate with experience).
Generous benefits package, including paid vacation, sick and parental leave and health insurance.
