Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for - and respond to - crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.
We are recruiting to fill the position below:
Job Title: Procurement Officer
Location:Maiduguri, Borno
Role Purpose
The purpose of this role is to provide procurement support for the new livelihood project in Borno State in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
Dimension of Role
The post holder will contribute to the effective procurement coordination in Maiduguri offices in Borno State, ensuring the interface between operations and programme team members.
The post holder will support development of Plan Internationals implementing partners and staff capacity building.
Key Roles / Responsibilities
Provide day-to-day support to staff in general office operations and identify future needs.
Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors.
Coordinate and management movement register for all staff and visitors in the Borno office
Effective management of the office operations
Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office.
Coordinates the planning and organization of meetings and workshops.
Ensure that vehicles and all equipment are in good conditions and liaise with the Field office coordinator and Humanitarian Admin and Logistics Advisor about necessary repairs and improvements as necessary
Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
Ensures that the SAP system is used to capture all necessary activities as required.
Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles
Coordinate logistics and procurement operations – Selection of vendors/suppliers
Prepares and maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
Ensure compliance with Plan International logistics standards and regulations
Ensure appropriate request for quotation is placed and correct quotations received for processing
Responsible for purchase order creation and maintenance in SAP
Store Management using specified software
Perform any other project related duties as specified by the Logistics specialist and Field Coordinator and other dotted line management.
