Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist person on the basis of need, regardless of creed, ethnicity or nationality works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS re-established presence in Nigeria m 2000 and currently focuses on agriculture, HIV and health extractives and governance, and peace building programming.
Job Title: Program Assistant
Job Reference Code: PAKS3920
Location: Yola, Adamawa
Department: Programs
Band: 4
Reports To: Program Manager 2 - STaR Project
Supervises: None
Job Summary
The Program Assistant will be required to work within a multi-sectoral setting including infrastructure, agriculture, livelihoods, social cohesion and governance.
The post holder will deliver effective, highly competent project support and consistently deliver in a person-centered the environment which promotes positive relationships.
S/he will support field activities in project communities across Adamawa ( Yola south, Girei, Shelleng, Song) and Southern Borno (Askira-Uba, Chibok)
Job Responsibilities
General Administrative Duties:
Liaise with administrative support staff to provide updates on anticipated administrative needs.
Cordinate and manage day-to-day operational needs of Project staff
Provide general administrative support to the operation of project activities.
Organize proper storage and issuance of stock, maintain stock reports and monitor usage.
Organize transport and distribution of project materials to project sites.
Maintain files and support the dissemination of project information among the project team.
Work in collaboration with operations/ facility staff in Maiduguri to ensure proper support to project activities.
Work collaboratively with other project team members to ensure necessary project planning, coordination and leverage of resource.
Support Project and CRS-wide meetings, trainings and activities:
Schedule and coordinate internal and external meetings, including invitations,
meeting space, logistics, provision of materials and refreshments.
Support in drafting meeting notes and record all proceedings and share with meeting participants.
Filing (electronic and hard) project documents, meeting minutes and technical documents.
Maintain inventory of all project partner’s contact information.
Maintain project assets inventory register in collaboration with the grant unit
Liaise with the IT department on hardware and software issues to ensure functionality to meet ongoing and ad hoc needs
Support the establishment and function of project resource center and project information management
Logistics and itineraries:
Ensure logistical support to staff/visitors including liaising with operations on itineraries
Make appointments according to schedules developed by department members
Be the primary point of contact for visitors’ administrative needs
Communicating material and cash needs to Finance and/or Administration in a timely manner.
Coordinate staff movements including leave, field trips and all required logistics using the movement and leave tracker.
Assist with correspondence, letters, and invitations. Act as liaison between programs staff and dispatcher.
Serves as the interface between technical team and the operations unit.
Key Working Relationships
Supervisory: None
Internal: Program Manager -Infrastructure, Livelihoods Officer, Social Cohesion Officer,
Governance Officer, MEAL Officer, Operations staff, SILC Officer
External: government ministries departments and agencies, local and international NGOs, coordination platforms and working groups, community leaders.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and
responsibilities associated with the position.
