Overview
The Project Management Assistant will work in close collaboration with the Senior Project Officer (SPO), project staff, and project partners on all aspects of project management and implementation. S/he supports the Senior Project Officer to track workplan and budget implementation and project progress against benchmarks. The Assistant will assist the Senior Project Officer in ensuring that the project functions efficiently, providing oversight to all project staff and partners on project management issues. S/he will assist the Senior Procurement Specialist and his team in Global Fund Malaria project related procurements of goods and services; in terms of reviewing purchase requests against budgets and approved Activity Profiles, etc. Additionally, s/he will assist the Senior Project Officer in assuring that all project activities are implemented in a timely and effective manner.
Responsibilities:
Project management, partner and donor relations
In collaboration with the Senior Project Officer and the in-country team, the Project Management Assistant will:
Support the SPO in budget monitoring to ensure that project activities are implemented in compliance with approved budget. .
Assist the SPO to prepare/review workplans, activity schedules and monitor implementation of the project’s Detailed Implementation Plan (DIP)
Responsible for filing of all activity reports in both hard & soft copies
Assist in the project’s quality assurance process
Support in knowledge management activities, including documentation of success stories, lessons learnt and activity reports.
Assist in monitoring project activities implementation against target and the use of resources.
Assist in developing Quarterly Program narrative donor reports
Assist in preparing monthly activity variance explanations to monthly financial reports
Project technical support
In collaboration with the Senior Project Officer and the in-country team, the Project Management Assistant will:
Document key demand-side barriers to service and work to develop innovative interventions to overcome those barriers.
Support the process of engagement of consultants as may be needed and ensure the quality and timeliness of the process.
Support project-wide meetings and itineraries
Support meetings, including quarterly program review meetings, other GFM program meetings, workshops, and trainings:
Work with the Operations Team to organize venues, travels and other logistics for project activities
Take notes/minutes at internal/external project related meetings circulate to participants in a timely manner.
Qualifications:
University degree/HND in international development, health economics/Secretarial/Administrative Studies, Accounting/Finance, Business Administration, a health-related field or other relevant field.
Minimum of 2 years work experience in administrative or project support.
Proficiency in the use of Microsoft Office applications (MS Word, Excel and PowerPoint).
Excellent writing and presentation skills in English are essential.
Training, development and facilitation skills.
Program management skills.
Demonstrated coordination and multi-tasking skills, including the ability to work with multiple teams.
Demonstrated initiative and problem-solving skills.
Diligence, thoroughness and an eye for detail are essential.
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law – English
EEO is the Law – Spanish
EEO is the Law Supplement
Pay Transparency Nondiscrimination Poster
MSH EEO-AA Policy
