Receptionist / Office Assistant

Job Summary
Serves visitors by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrival. Undertake office tasks.
Minimum Qualification:
OND
Experience Level:
Entry level
Experience Length:
2 years
Job Description
Responsibilities:
Greet clients and visitors with a positive, helpful attitude
Assisting clients in finding their way around the office
Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs
Clean and organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Schedule, plan and prepare meetings and training rooms
Answering phones in a professional manner and routing calls as necessary
Monitor level of supplies and handle shortages
Resolve office-related malfunctions and respond to requests or issues
Assist with various administrative aspects of the team, including but not limited to monitoring email, answering phone calls, mail services, general copying, filing and scanning
Provide excellent customer service
Assisting colleagues with administrative tasks
Engage in marketing efforts to improve sales

Qualifications:
OND minimum
Proficient in MS Office
Experience as an office assistant or in another relevant administrative roles
Prior experience as a receptionist or relevant field
Excellent written and verbal communication skills

Ideal Candidate Must Have:

Highly organized individual with strong attention to detail, sense or urgency and ability to multitask
Thorough understanding of office management procedures
Excellent organizational and time management skills
Excellent written and verbal communication skills
Ability to work methodically and meet deadlines
Aptitude in problem solving and working under pressure
Ability to handle confidential materials and matters in a professional manner
Effective communication and interpersonal skills (both written and verbal)
Incorporate new and effective ways to achieve better results
Experience with administrative and clerical procedures