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Job Title: School Administrator
(job ref: Adm-Hr-Edu)
Our client, a British Nursery and Primary school in Abuja seeks the professional services of a Female School Administrator for immediate employment. The school provides a happy, safe and engaging learning environment where all children are encouraged to reach their full potential.
Objective/Purpose of Job:
The job holder will be responsible for managing the Administrative/Human Resources department; create an excellent Admin/HR system for an effective & efficient school.
REPORTING RELATIONSHIPS:
Functionally Reports To: Coordinator of Schools
Administratively Reports To: Director of Schools
Supervises: All staff of the Human Resources/Administrative unit
WORKING RELATIONSHIPS:
Internal All departments and Personnel as required
External Parents, Vendors and Visitors
Job Duties/ Responsibilities/ Accountabilities:
Administrative duties:
Devise and maintain efficient office systems
Attend to visitors on behalf of the coordinator of school
Supervise and manage all day-to-day office administrative activities
Update information on staff and students attendance-submitting monthly reports of staff absences and lateness to the coordinator of schools
Update inventory documents and Assets List of the school
Liaise with the account department on payment of resources, Coordination and assisting in school events – provision of refreshments, lunch, cakes and other supplies needed
Serve as resource person for the Director of schools, Coordinator of Schools, Early Years & Primary Coordinators, and teachers etc. (Managing Resources)
Monitor Facilities and infrastructure of office
Respond to questions and requests for information from parents and visitors
Monitor and Coordinate drop-offs and pick-ups of children at the reception
Management of staff notices and data base as well as regular updating of same
Monitor the Provision of supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
Provide communication systems by identifying needs; evaluating options; maintaining equipment; approve invoices.
Monitor the Purchase of materials by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
Monitor Results for special projects by coordinating information and requirements
Provide historical reference by developing and utilizing filing and retrieval systems
Improve program and service quality by devising new applications; updating procedures; evaluating system results with users.
Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
Conduct parents viewings of the school premises (Tours, marketing and Children recruitment)
Communicate school policies and procedures to parents; review all communication for quality assurance prior to sharing with parents and the community
Prepare request documentation for foreign students, for e.g. visa request letters etc
Ensure timely communication to parents of all school events, breaks and school closures; an initial email and text message must go out 1 week ahead of the event; a follow up reminder must go out by noon the day before the event
Keep record and track of office supplies and resources
Any other duty or similar responsibility assigned from time to time.
