The World Bank Group - Established in 1944, the WBG is one of the world's largest sources of funding and knowledge for development solutions. In fiscal year 2017, the WBG committed $59 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $19 billion was concessional finance to its poorest members. It is governed by 188 member countries and delivers services out of 120 offices with nearly 15,000 staff located globally.
Applications are invited for:
Title:Team Assistant
Job #: req7269
Location:Abuja, Nigeria
Organization: World Bank
Sector: Administration/Office Support
Grade: GB
Term Duration: 2 years 0 months
Recruitment Type: Local Recruitment
Roles & Responsibility
The overall purpose of the assignment is to provide administrative, logistical and operational support to the World Bank Nigeria Country Office.
The main functions include but are not limited to:
Operational and administrative support:
Provide support for preparation and implementation of World Bank projects and activities according to Bank procedures.
Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to Bank format and distribution.
Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports.
Keep abreast of the Organization’s directives and ensure effective processing of all project documents.
Draft routine correspondence (standard letters, memos, faxes, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials.
Draft minutes of meetings and provide assistance in editing large documents.
Maintain up-to-date divisional project files (both paper and electronic) and retrieve data from various sources and compile these for use by the Country Director and/or the Country Management Unit (CMU).
Incorporate agreed comments into documents, making full use of shared drives and software capabilities.
Information Management and Client interaction:
Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.
Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
Co-ordinate with service units and liaise frequently with team members both in Washington and in the Country Office.
Track and report on appropriate aspects of the Team’s operational activities.
Time Management & Logistic Planning:
Arrange working schedule and meeting with counterparts for the visiting teams.
Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information.
Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters.
Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc.
Other Duties:
Serve as a back-up to other staff and Task Team Assistants on project and administrative tasks.
Occasionally perform Analytical tasks as may be requested by the Team Leader
Perform other tasks as requested by the Supervisor.
