Administrative Assistant/Receptionist

Responsibilities:Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriatelyAnswering screening and forwarding incoming phone callsReceiving and sorting daily mail, drafting of letters and correspondences.Greet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen, and forward incoming phone callsEnsure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)Provide basic and accurate information in-person and via phone/emailReceive, sort, and distribute daily mail/deliveries.Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)Order front office supplies and keep inventory of stock.Update calendars and schedule meetingsArrange travel and accommodations and prepare vouchers.Keep updated records of office expenses and costs.Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxingRequirements:ND/HND/BSc Graduate with a minimum of Second class (Lower)Proven work experience as an Administrative Assistant/Receptionist, Front Office as a representative or similar roleProficiency in Microsoft Office SuiteHands-on experience with office equipment (e.g. fax machines and printers)Professional attitude and appearanceSolid written and verbal communication skillsAbility to be resourceful and proactive when issues arise.Excellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasks.Customer service attitude