Job Summary
Our client is a recycling and commodity trading company. They trade, recycle and export various metals – Lead, Aluminium, Steel, etc.
Minimum Qualification:
Degree
Experience Level:
Mid level
Experience Length:
8 years
Job Description
Their core is the exporting of Lead Plates.
They seek to fill the role of an Administrative Manager. The role
requires undertaking all and any administrative tasks, ensuring the rest of the
staff has adequate support to work efficiently and that the company offices are
running smoothly. Facility management of both office
and staff housing to ensure that buildings and their services meet the needs of
the people that work/live in them. This extends to managing services such as
cleaning, security, and parking to make sure that the surrounding environment
is a suitable condition to work. The role also includes overseeing facilities
services, maintenance activities and tradespersons (E.g. Electricians). Managing
the procurement process as well as vendor relationship management.
Ensure availability of Stock, keeping track and analyzing department wise consumption
and back billing to the projects.
Recruiting and training personnel and allocating responsibilities and office space.
Should be able to handle multiple tasks at a time.
Liaison with all the vendors for smooth supply chain process.
Supervise and execute SOP for managing the front office, pantry policies, handling travel
requirements for domestic and international including ticketing, hotel
bookings, Visa related and managing the mailroom with proper record system.
Monitor and maintenance of lease and license agreements with all the vendors such as
building power, infrastructure, parking and office infrastructure, fit-out
repairs including fire extinguishers and fire alarm systems, access control
systems, AC chillers, UPS backup etc.
Monitor costs and expenses to assist in budget preparation
Coordinating office activities and operations to secure efficiency and compliance with
company policies.
Supervising administrative staff and dividing responsibilities to ensure performance
Monitor inventory of office supplies and the purchasing of new materials with attention
to budgetary constraints.
Manage travel arrangements for staff and business visitors.
Management of Company Phone lines and correspondence.
Awareness of all statutory compliance requirements for the operating industry in Nigeria
including but not limited to SON, etc.
Ensuring all necessary compliance obligations are met and renewed at the right time.
Conduct periodic internal reviews to ensure compliance procedures are followed.
Maintain all documentation of compliance activities.
Person Specification
Bachelor's degree in Business Administration, Industrial Management, Logistics, or related
field.
Min 10 years’ hands-on administrative experience in a FMCG.
Proficient in all Microsoft Office applications.
The ability to multitask.
Outstanding time management skills.
Excellent analytical and problem-solving skills.
Strong management and leadership skills.
Effective communication skills.
