Since 1979, we have helped people grappling with the toughest hardships survive - and then thrive. That’s the heart of our approach: We help communities turn crisis into opportunity. Throughout our history, Mercy Corps has demonstrated innovation, timeliness and the ability to adapt quickly to changing realities.
Job Title: Cost Share & Sub-Awards Finance Officer
Position Description
Location: Yola, Adamawa State, Nigeria.
Reference Number: ABV/OPS/2020/0025
Program / Department Summary
The Mercy Corps Finance Department is responsible for all financial functions in Nigeria, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
Working directly under direction of Director, Finance & Administration and with parallel/dotted reporting line to the Sub-award Manager , the Cost Share & Sub-awards Finance Officer will dedicate full time to supporting the Small Town Wash (STW) Program in adhering to the compliance procedures related finance, match/cost share management and documenting, sub-awards, etc. The Cost Share & Sub-awards Finance Officer in close coordination with the Program Lead, will be responsible for securing the required match documentation from MC complementing programs/activities and STW partners, review and analyzing match/cost share financial records, coordinate timely match reporting and files archiving, generate financial statements, monitoring of sub grants and ensure adequate internal controls are in place to mitigate risks in compliance with laws, regulations, donor requirements and Mercy Corps policies and procedures. S/he is responsible in ensuring the achievement of the cost share component of the award by ensuring adequate documentation and reporting of the cost share to the donor.
Essential Job Responsibilities
Cost Share/Match Management
Work with the COP, Sub-awards Manager and Finance team to develop a Cost Share Plan
Collate and document all cost share documents according to the match plan
Prepare cost share reporting for MCG HQ for use in donor financial reporting
Manage, track and document cost share transactions and files as per the Mercy Corps cost share/match internal policies and donor requirements
Maintain an auditable cost share filing system as per Mercy Corps record retention policy
Finance:
Ensure effective and transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures
Review payment requests and other financial requests as per the AAM.
Assist the Program team and the finance director to develop annual work plans and the budget for submission to the donor
Review program procurement and program transactions, contracts and other documents for compliance requirements and ensure these requirements are met.
Sub-Grants
Ensure compliance with Mercy Corps and donors regulations related to sub granting, including issuance, management and monitoring of subawards as well as training team members on processes and guidelines.
Provide financial review for all local partner financial reports and follow up with any missing documents.
Identify areas of improvement for partners to work on and include in their implementation plans.
Set up physical grant files and ensure all grant documents are properly filed, both financial and program reports
Prepare sub-award JE and enter same on navigator for subgrantee liquidations
Review subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time
Strategy & Vision
Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
Develop and organize activities to secure resources for programs and convince stakeholders to provide support.
Create and maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and Mercy Corps policies and procedures.
Team Management
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
Provide team members and sub-awardees with information, tools and other resources to improve performance and reach objectives.
Influence & Representation
Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
Communicate effectively to ensure overall project targets and donor obligations are met.
Security
Ensure compliance with security procedures and policies as determined by country leadership.
Organizational Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Safeguarding
Mercy Corps has zero tolerance of every form of abuse and expects team members, operations and programs to do no harm to the people and communities with which we work or put anyone, especially vulnerable populations at risk of abuse or exploitation.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility : NA
Accountability
Reports Directly to: Director, Finance & Administration with dotted line to the Sub-Awards Manager based in Abuja.
Works Directly with: Program and operational teams in Adamawa State, finance and sub-award teams in Abuja and across South Borno.
