Office Admin Assistant

HEMPAWA CONSULT is a global strategy consulting firm with offices across Nigeria. We counsel our clients on their key strategic issues, leveraging our deep industry expertise and using analytical rigor to help them make informed decisions more quickly and solve their toughest and most critical business problems. We advise and support local and global companies that are leaders and aspiring leaders in their industries. Companies come to us because they know we offer the knowledge, insight and guidance they need to move forward with confidence. Our consultants deliver world-class and rigorous analysis, deep knowledge of their industries, and pragmatic solutions to produce practical, high-impact results - quickly.
Job Title: Office Admin Assistant
Reports To: Branch Business Manager
Purpose Of The Job
To be in charge of the day to day operational and administrative management of the office, in compliance with applicable policy direction.
Main Tasks
The Office & Admin ASSISTANT (Graphics) will, among others, undertake the following tasks:
Managing operational resources:
Enforce expenditure commitment policy
Processing of all payment requests
Cash flow management
Accounting
Support, under the supervision of the Branch Business Manager, the preparation and monitoring of the overall annual budget as well as budgets of specific projects
Support, under the supervision of the Branch Business Manager, the preparation of organizational strategy and framework
Support function on financial reporting
Support, under the supervision of the Branch Business Manager, the preparation of financial documents to relevant authorities and Board, meetings he will attend
Ensure effective co-ordination of operational activities of the core business(es) under the direct supervision of the Branch Business Manager.

Implement administrative and operational framework in compliant with organizational structure and regulatory policy:
Support and supervise compliance with all relevant fiscal and legal obligations of Hempawa Consult and her branches
Assist the Branch Business Manager in drawing partnership agreements and proposals
Manage contractual documents
Give adequate operational support to all staff and activities
Overall workplace readiness management and control; cleaning, first line security, technical and operational efficiency.
Ensuring day to day management of the office operations and corporate compliance.

Administrative management of human resources:
Support management of staff contracts
Payment of salary and monitoring of holiday periods.

Ensuring logistics management:
Manage procurement in line with procurement policy and contractual relation with suppliers
Oversee logistics of Abuja office operations and management