Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist person on the basis of need, regardless of creed, ethnicity or nationality works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS re-established presence in Nigeria m 2000 and currently focuses on agriculture, HIV and health extractives and governance, and peace building programming.
Job Title: Project / Grant Accountant
Job ID: 2000008X
Location:CARO-NG-Adamawa
Job Type: Full-time
Schedule: Regular
Shift: Standard
Job: Finance
Organization: Catholic Relief Services
Employee Status: Entry Level
Job Level: Day Job
Background
CRS Nigeria has been awarded the Borno and Adamawa Women Poultry Project by Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) – Nigeria. This program seeks to develop and implement interventions that will sustainably increase women participation and production of poultry in Borno and Adamawa states by addressing challenges to poultry production and contribute to creation of livestock employment opportunities to improve participants’ living conditions. The specific purpose is to enable 7,000 vulnearble families- particularly female-headed households increase their income by producing and selling poultry and poulty products. This effort will contribute to CRS’ agriculture and livelihoods signature program area and ongoing efforts to promote resilience, recovery and development within Nigeria and neighboring countries around the Lake Chad Basin. Additional project details are contained in the table below:
Job Summary
The Project Accountant is overall in charge of financial and grant management of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) – Nigeria-funded Borno and Adamawa Women Poultry Project in the areas of agriculture- poultry based livelihoods and food security.
The Project Accountant will ensure that the project project complies with GIZ regulations and CRS Agency’s Finance Policies and Procedures especially focusing on the principle of stewardship.
Job Responsibilities
Financial Management:
Assist Project Managers in Budget Review and Quarterly Cash Forecasting
Report Contract-Agreement commitments to be recorded in CRS accounting system.
Review and process the issuance of project advances in accordance with CRS and GIZ Policies and Procedures.
Ensure Project Holder advances are liquidated on timely manner and they are within allotted liquidation timeframe as per CRS policy.
Assist in the Preparation of Detailed Project Budget vs. Actual Comparison Report, including Sub-Recipients Expenditures for Program and Management Review on moyears monthly basis.
Assist in the preparations of Donor Financial Reports timely, accurately and in accordance with terms and conditions outlined in the grant agreement.
Compliance Management:
Verify sub-recipient financial reports and associated support documentations and recommend for liquidation and/or reimbursement in accordance with GIZ, CRS policies and procedures and Generally Accepted Accounting Principles (GAAP).
Report any fraudulent activities, observed as part of the review to the Unit Head immediately.
Ensure Sub-recipients advances are liquidated on timely manner and they are within allotted liquidation time-frame as per CRS policy.
Prepare Sub-Recipients Aging Report for Program and Management Review on monthly basis.
Provide onsite training to sub-recipient’s finance staff when required.
Travel to the field, to visit sub-recipient when required.
Ensure Project’s files both in hard and electronic copies are up to date.
Collaborate with Program Managers to document in project files, a justification for delays in;
Issuing project advances; and
Liquidating the advances; to improve partner monitoring and follow up
Sub-recipients Financial Assessment, monitoring and financial support:
Lead the assessments of all sub-recipients using HQ Finance’s checklists to have a stratification of the sub-recipients for Country Program.
Assist the sub-recipients in preparing a Corrective Action Plan within sixty calendar days of the assessment or monitoring visit that addresses each of the identified weaknesses in any of the ten assessed areas scored below 75%.
Assist Project Managers in making sure that the sub recipients address all issues listed in the Corrective Acton Plan on a timely manner.
Ensure sub-recipients have in place and adheres to a schedule of planned monitoring visits of sub- recipients during each year. The basis for the selection, timing and frequency of its monitoring visits should be properly documented.
Ensure financial and programming staffs participate in the financial monitoring, including site visits, of sub-recipient activities. The trip reports must indicate the monitoring steps performed, the processes reviewed, and the result of the testing and reviews.
Ensure all monitors prepare and submit a written trip report for each visit to a sub-recipient.
Review and analyze monitoring reports on a timely manner and sign off for further follow-up and record for at least three years after the related grant or project has expired.
