Company Description SNV Netherlands Development Organisation is a not- for- profit international development organisation. Founded in the Netherlands 50 years ago and we have built a long- term, local presence in 24 of the poorest countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with tools, knowledge and connections they need to increase their income and gain accesses to basic services empowering them to break the cycle of poverty and guide their own development.Job DescriptionKey Activities:The Administrative officer is an aggregate role, the below will be the incumbent performs tasks that make the Mwanza office functional;»Office administrationManaging of the reception function of the office i.e. phones, incoming mails and outgoing mails, deliveries, records management of each.Management of office administration, including office running; logistics; security; information management.Ensure all services in the offices are available (water, utility, generator, internet, phone, etc.) and that all office furnishings and equipment are functioning and maintainedEnsuring offices remain stocked with office supplies and kitchen consumables. stock controls and monitoringOversee the maintenance, repair and cleanliness of the office and premises, ensuring that any needed maintenance is dealt with.Fleet managementCoordinate all local travels from the locationManage all SNV cars which are at the locationEnsuring staff travels are well planned with the required resourcesTogether with drivers, ensure that fleet is in place, serviced, insured, taxed and maintained.Management of specific task employee especially drivers, are in compliance with our Motor Vehicle policyAsset managementEnsuring all assets are well managed, secured and maintained at the location officeAsset that needs to be disposed are disposed as per policyAsset that are new are registered into the system by financeAsset are registered and codedSafety and SecurityLiaising with operations manager on location security.Serving as security focal point for staff and consultantsEnsure regular maintenance and functioning of fire extinguishers, smoke alarms etcEnsure functional health and safety committee in place at the location and maintain first aid kitsPrepare documents for submission to authorities i.e., Fire brigade compliance issues and OSHARecords managementEnsuring the all records for day-to-day administrative work are in place and are filed properly.All the files are coded well and put in a safe placeDevelop a record register for all files in the archive rooms and manage the storage, ensuring annual reviews of which documents are to be archived, retained, etc., and that documents are clearly filed and easy to findAll projects documents will be submitted to admin office who will ensure that the records are in place.Disposal of records must follow the internal policy on records disposal with the right approvalsQualificationsUniversity degree in social sciences, human resources or any other related fieldMinimum 3 years working as in administration preferably for an NGOSound general business practice and experience, able to work autonomously and in a teamDesired attributes:Excellent interpersonal skills, and a collaborative management styleExperience of working in a multi-cultural environment.Multi-tasking, analytical and quick to act.Organization skills and time management – professional approach to personal time planning and respect for deadlines;Excellent written and oral communication skills in englishTeam player, effective interpersonal and coordination skillsComputer literate with high degree of proficiency and productivityAble to work comfortably and effectively with or without supervision, either at own initiative or under directionAdditional InformationLanguages: Fluent in english and kiswahiliDuty station: Dar es SalaamDesired Start Date: ImmediatelyHow to Apply:If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV, letter of motivation, salary history for the last three years and copies of your certification. The vacancy is for internal and external candidate and it will active up to 26th April 2023 and all applications should be through Smart Recruiters on the following link https://careers.smartrecruiters.com/SNVWe do not appreciate third-party mediation based on this advertisement and only the selected candidate will be contacted.
