Stock Administrator

Responsibilities
Maintaining the required stock levels of everyday products and monitoring and analysing stock levels
Ensuring stock availability at all times and forecasting stock replenishment.
Forecasting stock requirements covering seasonal and promotional periods
Responsible for preparing purchase requisition for all stocks needed on site. Purchase requisition for suppliers and the central warehouse
Vendor management: follow-up on vendors to ensure prompt supply of approved order
Receiving deliveries and taking inventory of stock received from vendors.
Issuing stock to Team Lead and accurate record keeping of the stock issued (for cinema operation)
Damage and shrinkage control and reporting
Communicate regularly with the logistic team (central warehouse) on movement and storage of stock.
Working closely with the supplier base when necessary to ensure that stock is shipped within the agreed timetables.
Working closely with retail management in developing new processes to ensure optimal stock control and great product availability.
Communicate all availability issues and providing appropriate solutions.
Verify and manage all site payables with Retail by matching approved purchase orders with vendors’ delivery
documents (delivery note and or invoice) for every supply.
Manage branch Fixed Asset register for additions and movements with the Support office.
Stock management and control responsibilities which involve periodical (daily, weekly and monthly) stock take
exercise, issuing out stock to team lead, daily reconciliation of stock issued to team lead.
Daily review of sales and tracking of stock shortages.
Ensure the compliance food handling and safety policies.

Key Relationships:
Retail Managers
Branch Managers
Cinema Managers
Finance Man