Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.
Job Title: Office Assistant
Job ID: 13-11030
Locations: Zamfara, Plateau, Benue and Nasarawa
Grade: C
Group / Office: PDG (Program Delivery Group)
Dept / Unit: PDGGEN – Program Delivery Group
Project / Program: A576 – PMI – S
Reports To: Finance and Administration Manager
Overview
President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH)
The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention
PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
MSH seeks to recruit Office Assitants for Zamfara, Plateau, Benue and Nassarawa States
The Office Assistant is responsible for ensuring the smooth operations of logistics provided by the operations manager by providing clerical support
She or he works with the Finance and Admin Manager to make hotel and airline arrangements, provide operational assistance to staff, coordinate the arrangement of materials and equipment as specified in the activity profiles, inventory management and provide assistance to assure shipments to the projects clear customs in a timely manner.
Specific Responsibilities
Arrange hotel for MSH staff, participants, consultants who are coming to/from state for assignments.
Arrange hotel for TDY staff.
Assist staff in obtaining visas for international travel.
Assist in making international and local travel arrangements.
Arrange for telephones and internet modems for TDY and new staff, as the case may be.
Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS.
Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly.
Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day.
Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
Maintaining and updating inventory (supplies, items, equipment) and related records.
Coordinate catering services for official functions within and outside the office location.
Other tasks as requested by supervisor.
Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
Monitor and ensure compliance.
